Donate to the Archives

HELP BUILD THE UNIVERSITY ARCHIVES!
Thank you for your interest in donating to the Special Collections and University Archives of Florida International University. The archives collect documents and items of historical value from the administrative offices of the University’s president, vice-presidents, deans, faculty, student organizations and alumni. Below is a list of types of documents that may have historic value.
 
Materials that are appropriate for archival status include:
correspondence and subject files of the dean, director or chair
publications, such as newsletters and annual reports
records of programs or curriculum development
departmental minutes, committee minutes and committee reports.
self-studies, histories and accreditation reports
records about symposia and special projects
records about cooperative efforts with other institutions
records about relationships with government, business or industry
photographs (particularly if subjects are identified)
 
Materials that are inappropriate for archival status include:
transactional records, such as leave requests and purchase orders
reprints
bulky artifacts
more than two copies of reports and publications
routine correspondence (for example, requests for course information and acknowledgments)
 
If you are a FIU student who would like to donate your organization's records or a faculty or staff member interested in donating office records to the University Archives, please contact the University Archives Librarian. Staff will work with you and review items to determine if Special Collections and Archives is the best home for your collection.
 
RECORDS MANAGEMENT
In addition, the University Archives performs functions related to maintenance and disposal of the university's non-historical records.  The University Archivist oversees the creation of records retention schedules and advises in matters related to digitizing records and records storage, as well as the destruction of those records not deemed to have historical value.  For more information, visit our Records Management website.